Import clearance lives and dies on paperwork. Missing or incorrect documents cause delays, storage fees, and even cargo seizure.
The Core Documents
- Commercial invoice — value, quantity, and description of goods
- Packing list — carton contents, weights, and dimensions
- Bill of lading (sea) or air waybill (air) — transport document
- Import license or permits — for regulated products
Getting HS Codes Right
The HS code determines your duty rate and may trigger licensing requirements. A wrong code means wrong duties — and potential penalties. Verify codes before shipping.
Common Documentation Mistakes
- Mismatched descriptions between invoice and packing list
- Under-declared values that trigger audits
- Missing country of origin certificates
- Incorrect buyer/seller details
Who Prepares What
Your supplier issues commercial documents; your freight forwarder handles transport and customs entry; you or a customs broker manages duty payment and compliance.
Check Before You Ship
Ask your supplier for a document checklist 48 hours before departure, and have a customs broker review your shipment. Our logistics partners can handle documentation for you.